ROC Forms for Change in Company Information under the Companies Act, 2013
A company must report specified changes in its statutory particulars to the Registrar of Companies (ROC) in the form and within the period prescribed by the Companies Act, 2013 and the rules made under it. The applicable filing depends on the nature of the change, the approvals required and the company's circumstances.
Common forms at a glance
| Change or event | Principal provision | Common filing / service |
|---|---|---|
| Appointment, resignation or change among directors and specified KMP | Sections 149, 152, 168 and 170, as applicable | DIR-12 |
| Change of company name | Section 13 | MCA name reservation service, MGT-14 where applicable, and INC-24 |
| Alteration of object clause of memorandum | Section 13 | MGT-14 with the special resolution and altered constitutional document, as applicable |
| Change of registered office | Section 12; Section 13 for inter-State shift | INC-22, and where applicable MGT-14, INC-23 and INC-28 |
| Increase or alteration of authorised share capital | Sections 61 and 64 | SH-7 |
| Return of allotment | Section 39 and applicable rules | PAS-3 |
| Conversion between private and public company status | Section 14 and applicable Incorporation Rules | MGT-14 and INC-27; additional approval applies where required |
| Creation or modification of charge | Sections 77 to 79 | CHG-1 for charges other than debentures; other charge forms apply according to the transaction |
| Satisfaction of charge | Section 82 | CHG-4 |
| Alteration in particulars/documents of a foreign company | Section 380 and applicable rules | FC-2 |
| List of principal places of business in India of a foreign company | Applicable Foreign Companies Rules | FC-3 |
Change in directors and key managerial personnel - DIR-12
Form DIR-12 is used to file particulars of appointment of directors and key managerial personnel and changes among them. Depending on the event, the Companies Act provisions concerning appointment, resignation and the statutory register of directors and KMP apply. The form should be filed within the statutory period applicable to the event, commonly 30 days for changes covered by the relevant rules.
Change in company name - Section 13
Section 13 governs alteration of the memorandum, including alteration of the company's name. A change of name generally requires reservation/approval of the proposed name through the current MCA service, the required members' resolution, filing of that resolution in Form MGT-14 where applicable, and an application/reporting in Form INC-24 for Central Government approval through the prescribed process.
The earlier Form INC-1 referred to in older material should not be used as the current name-reservation form. Before filing, check the live MCA service because workflow, attachments and validations can be revised.
Change in object clause of Memorandum of Association - Section 13
A company may alter the objects in its memorandum in accordance with Section 13. The required special resolution is filed with the ROC in Form MGT-14, together with the prescribed documents. Additional conditions apply in specified cases, including where money raised from the public through a prospectus remains unutilised.
Change in registered office - Section 12
Section 12 requires every company to maintain a registered office capable of receiving communications and notices. A change of registered office is reported in Form INC-22, subject to the applicable time limit and supporting documents.
Within the local limits of the same city, town or village
The change is generally reported to the ROC in INC-22 after the company completes the required corporate approval.
Outside local limits but within the same State and ROC jurisdiction
The company must obtain the approval required by Section 12 and file the relevant resolution where prescribed, followed by INC-22.
From the jurisdiction of one ROC to another within the same State
Approval of the Regional Director/Central Government authority is required under the statutory scheme. INC-23 is used for the prescribed application, followed by filing of the approval order and the registered-office change through the applicable forms, including INC-28 and INC-22 where required.
From one State to another
An inter-State shift involves alteration of the memorandum under Section 13. The process ordinarily includes the special resolution, MGT-14, application in INC-23, filing of the approval order in INC-28, and the registered-office filing in INC-22, subject to the current rules and MCA workflow.
Increase in authorised capital and allotment of shares
Where the articles authorise it, Section 61 permits a company limited by shares to alter its share capital by resolution in general meeting. Notice of alteration under Section 64 is filed in Form SH-7 within the prescribed period.
Where shares are allotted, the company files the prescribed return of allotment in Form PAS-3. An increase in paid-up capital therefore arises from the underlying allotment and its statutory reporting; PAS-3 is not itself a substitute for the corporate approvals required for the allotment.
Conversion of public and private companies
Private company to public company
Conversion requires alteration of the articles and compliance with Section 14 and the applicable rules. The special resolution is filed in MGT-14, and INC-27 is used for the prescribed conversion filing.
Public company to private company
Under Section 14, alteration having the effect of converting a public company into a private company requires approval of the Central Government, exercised through the prescribed authority and process. The company must complete the applicable special-resolution, approval and INC-27 filings under the current MCA workflow.
Registration, modification and satisfaction of charges
Sections 77 to 87 contain the principal statutory framework for registration and related matters concerning charges. For creation or modification of a charge other than one relating to debentures, Form CHG-1 is commonly used. The precise form depends on the nature of the charge and transaction.
When a registered charge has been paid or satisfied, the company reports satisfaction in Form CHG-4 in accordance with Section 82 and the Companies (Registration of Charges) Rules, 2014.
Change in information of a foreign company
A foreign company carrying on business in India is subject to the filing requirements in Chapter XXII of the Companies Act, 2013 and the Companies (Registration of Foreign Companies) Rules, 2014. Section 380 requires specified documents and particulars to be delivered to the Registrar.
Form FC-2 is used for a return of alteration in documents or particulars filed for registration by a foreign company, including applicable alterations relating to its charter or constitutional documents, registered or principal office, directors/secretary and other prescribed particulars. Form FC-3 is the prescribed form concerning the list of principal places of business in India established by the foreign company.
Official filing resources
For current webforms, instruction kits, fees, filing status and MCA21 updates, use the official Ministry of Corporate Affairs portal. The MCA portal has migrated a large set of company forms to its V3 system, so older procedural descriptions may no longer match the live filing interface.