Leave Application for School Student - Format and Sample Letter
Use this simple school leave application format to request permission for absence due to a sports tournament, travel, medical need, family commitment or another genuine reason. Fill in the student's details, exact leave dates and supporting information before submitting it to the school.
Important: A leave application is a request to the school; it does not by itself override attendance requirements. For CBSE Classes X and XII, the Board's 4 August 2025 circular reiterates a minimum 75% attendance requirement for Board examination eligibility and requires leave to be supported by a written request and relevant records where applicable.
School Leave Application Format for Participation in a Tournament
Date: __________
To
The Principal
__________________ School
__________________
Subject: Leave Application to Participate in a Karate Tournament
Respected Madam/Sir,
I am __________________, a student of Class ______, Roll No. ______. I am scheduled to participate in an International Karate Tournament being held from __________ to __________ at __________________. For this event, I will be travelling on __________ and expect to return on __________.
I kindly request you to grant me leave for ______ days, from __________ to __________. I will make every effort to complete the classwork, assignments and other academic work missed during my absence.
I am enclosing / will submit the tournament invitation, participation confirmation or other supporting document, if required by the school.
Please consider my application and kindly grant the requested leave.
Thank you.
Yours respectfully,
Name: __________________
Class / Section: __________________
Roll No.: __________________
Student's Signature: __________________
Parent / Guardian Signature: __________________
How to Write a Leave Application to School
- Address the application to the Principal or the authority specified by the school.
- Mention the student's full name, class, section and roll number.
- State the exact dates for which leave is required.
- Give a short, truthful and specific reason for the absence.
- Attach supporting documents when relevant, such as medical records or official sports-event documents.
- For longer leave, explain how missed schoolwork will be completed.
- Follow the school's own leave procedure, including any parent or guardian signature requirement.
CBSE attendance note: CBSE's official 2025 circular states that students absent for medical or other reasons should apply for leave in writing and provide appropriate documents. It also reiterates the 75% attendance requirement for Classes X and XII, subject to the Board's applicable rules regarding permissible relaxation in specified circumstances.
Official reference: CBSE circular dated 4 August 2025 on attendance requirements and leave records.
Frequently Asked Questions
What should a school leave application include?
It should normally include the student's name, class, roll number, dates of leave, reason for absence, any supporting details and a polite request for approval.
Should supporting documents be attached?
Attach them when the reason requires proof or when the school or education board requires documentation. Medical leave and participation in official sports events are common examples.
Does approved leave automatically cure an attendance shortage?
No. Leave approval and examination eligibility are separate issues. Students should comply with the attendance rules of their school and the education board applicable to them.