Many colleges and institutes are taking hostel facility from Hostel Service providers as it is more economical than building hostels and construction time can be saved. Hostel Service agreement will cover all the facilities provided by the Company, duration, charges, arbitration clause etc.
Sample Format of Hostel Service Agreement between college and Service Provider Company is given below.
AGREEMENT OF SERVICES
This Agreement for Services is made on the ____ day of _____ 20__
BETWEEN
M/s. ______ Hostels Pvt. Ltd., having its office at ____________ ____________,
____________, hereinafter referred to as the "Company", through its partner and
authorized signatory ______________ (which term unless repugnant to the
context or law shall include its heirs successors, legal representatives and
assigns) of the ONE PART.
AND
____________ College, having its office at ____________, ____________,
____________ (hereinafter referred to as "College" which term unless repugnant,
shall mean and include its successor and permitted assigns) through its Dean
____________ and of the OTHER PART.
WHEREAS
College is desirous of entrusting services for the purpose of providing
Hostel facilities in this agreement or any amendment or variation, which may be
agreed between the parties (collectively "the Services"), as the Company
possesses the necessary competence, required equipment, financial capabilities
to render such services and also has made itself fully acquainted with the
nature scope volume and load of work in connection with the services to be
provided and is willing to provide the required services to the College. This
Agreement is subject to the following terms and conditions:
1. Agreement
The Company hereby undertakes that it will during the term, provide the services
as detailed in upon the terms and conditions described in this Agreement herein
within __ days of signing this agreement. In performing their respective
obligations under this Agreement, both the parties shall act in good faith. The
Company shall, unless and to the extent inconsistent with its obligations and
duties at law, Endeavour to act in the interests of the College with a view to
providing the Services for the Term of this Agreement in accordance with this
Agreement and make efforts to achieve, where practical, improvements in the
quality of the defined services.
2. Term of Agreement, Effective Date & Termination
2.1 This Agreement will be effective from __.__.20__ (the Effective Date).
2.2 This Agreement shall remain effective for one year and shall terminate
automatically after one year from the date of its execution. The term of this
agreement during its tenure may be revised by mutual consent after satisfactory
completion of first year. This agreement can be terminated by either party, by
giving three months advance notice to the other party. This agreement may be
renewed after one year, in the mutually agreed terms.
2.3 If, the Company fails to full fill the agreed terms with College or breaches
the term of this Agreement, College will issue a written notice to the Company
to rectify such breaches within a specified time. The Company shall rectify,
improve, solve the problem within maximum of within fifteen (15) days of the
notice sent by College of such breaches. College shall be entitled to terminate
the agreement and stop availing services with 30 days notice if the Company
fails to comply this.
3. General Standards and Facilities
3.1. That the Company will provide accommodation initially in ____________
and subsequently shift to the ____________, presently under construction, if the
shifting is not completed by _________ then second party shall have the right to
reconsider the agreement.
3.2. Company will provide furnished accommodation to the students on twin
sharing basis, per room, who will be resident at the aforementioned premises.
Details of facilities to be provided are given as below.
3.2.1 Facilities in the Rooms:
Each resident student will be provided with:
- One Single bed
- One Mattress and pillow
- One Study table
- One Study chair
- One Almirah
3.2.2 Common Facilities.
- Desert Cooler/Air Conditioner one per room
- 32" TV with cable connection and sofa set in the drawing room of every flat
- Wi-fi internet facilities in all the flats.
- 24 hours power backup and water facilities.
- Drinking water (RO System) with Refrigerator in every flat.
- Sufficient security arrangements at the hostel premises.
- Laundry facilities for washing and ironing of clothes on payment basis.
- 24 hours maintenance facility for repair of Electrical /Plumbing other maintenance issues pertaining to the hostel.
- Provision of vehicle for medical emergency.
- Provision of Supervisory staff - Hostel Wardens and other staff.
- Cleaning and hygiene maintenance services for Rooms and Common areas of the Hostel, daily.
- First aid medical facilities, list with telephone numbers of near by Hospitals, Nursing Home and ambulance facilities
- Adequate number of fans and lights.
- Hot Water during winters.
- Curtains for all windows.
3.2.3 Additional Facilities.
An air conditioner can be provided on special request for which Rs. 9,000/- per
annum will be charged per student.
4. Charges, Payment Terms & Facilities
4.1 That the Company shall charge an amount of Rs. ________/- (Rupees ________
________ only) per annum per student inclusive of all taxes as applicable and
this will be inclusive of all electricity, water charges, all statuary taxes to
local civic/state/central govt. authorities. That the rate shall be subject
matter of yearly increment for new batch only based on mutual agreement between
both the parties.
4.1.1 The College hereby agrees to pay the following Charges to the Company:
4.1.2 The Schedule of the payment will be as follows:
Installment Percentage payable of total amount Due Date
I 20% By __ __
II 30% By __ __
III 50 By __ __
4.1.3 INR ________/- (Indian Rupees __ __ __ __ only) per annum per
student inclusive of all taxes as applicable. However the T.D.S and/ or any
other deductions necessary to be made at source as per law shall be deducted
upon each payment becoming due. Invoices shall be submitted on a monthly basis,
not later than the seventh (7th) day of each calendar month.
5. The parties undertake to reconcile all accounts and outstanding on quarterly
basis. Upon quarterly reconciliation and manual acknowledgement of out-standing,
no further claims of dues shall be entertained by Company.
6. Licenses and Permits.
Company shall, at its own expense, secure and maintain all licenses and permits
required for the operation of its business and for the performance of the
Services. Company represents and warrants to College that it has obtained all
necessary government licenses and permits to perform the Services and agrees to
provide College copies of such licenses and permits, upon request.
7. Discipline
7.1 That the Company shall ensure disciplined safe & secure and peaceful
environment to the resident students College. Similarly, any indiscipline on
part of any resident student shall be reported by the Company to the College and
the College shall take appropriate action against its student.
7.2 The hostel Management committee comprising of five resident students and one
representative for each parties will ensure the resident student's discipline in
the premises. The hostel rules will be formulated by this group and will be
strictly observed by all resident students any violation / deviation of the said
rule will be observed as misconduct and treated severely.
7.3 That, the College gives an assurance to the Company that none of its
students shall make any addition/alterations in the hostel premises during the
course of this Agreement. In case any student will be found doing so, the
Company shall report the matter to hostel management committee for appropriate
action.
8. That, at the time of expiry of the agreement, the College shall handover
possession of complete premises to the Company without any hurdle, with all
fitting and fixtures intact and in working order and pay for damage/ loss.
9. That, the College shall not sublet the premises in part or whole to anyone
else in any manner whatsoever. The College shall use the premises only for
residence of its students.
10. Complaints Redressal
10.1 The hostel shall provide proper register for endorsing of students
complaints and take action to resolve the complaints
10.1 That, day to day repairs such as fuses, leakage of water taps have to be
done by the Company at his own cost. Major structural repairs such as leakage in
electricity, sewers, drains, pipes and cracks in the structure caused by any of
the students of the College have to be done by the College at their own cost.
11. Dispute Resolution, Governing Laws
12. In the event of any dispute or difference arising between the parties under
this agreement, it will be referred to the Standing Committee comprising of two
senior representative nominated from each side. However, any unresolved issue
will be dealt within the terms of Arbitration and Conciliation Act 1996
13. Miscellaneous
13.1 This Agreement contains the entire agreement between Company and College
with respect to the subject matter hereof, superseding any previous oral or
written agreements. In the event of any inconsistency between this Agreement and
any other contract between Company and College, the provisions of this Agreement
shall prevail.
13.2 This Agreement and any of the schedules shall only be amended or modified
by written agreement of the parties.
13.3.1 This Agreement shall be governed by and construed in accordance with the
laws of the courts of New Delhi and the parties irrevocably submit to the
jurisdiction of the courts of New Delhi for the resolution of any disputes or
differences which may arise or relate to this Agreement.
14. This Agreement has been executed in the English language only, and the
English language shall be controlling in all respects. No translation of this
Agreement into any other language shall be of any force and effect in the
interpretation of this Agreement or in a determination of the intent of either
party.
For _____________College
For __________________ Company
Signature:__________________________ Signature:_______________
Name: __________________________ Name:
______________________
Witnesses:
1.
2.
Agreement for Lease of commercial property, Rent agreement for office space
Agreement for License for commercial property, Office space
Agreement for Lease of Residential House, Rent agreement Residential Accommodation
Agreement, Collaboration with builder for construction or developer for construction
Agreement, seasonal job contract, temporary employee appointment agreement
Agreement, Family compromise, Property dispute settlement agreement
Agreement, Employee full and final payment and settlement document.
Agreement to Sell format for Sale of Property
Agreement for Retail Business, Sample
Agreement Between Contractor and Principal Employer for Work outsource
Agreement, Husband and Wife for divorce proceedings and settlement of Disputes
Agreement for reference of dispute to Arbitrator by parties on mutual consent
Agreement for Arbitration by members of HUF and to appoint Arbitrator to solve dispute
Agreement for Arbitration and to appoint sole Arbitrator
Hire Purchase Agreement owner, hirer and dealer for Purchase of Vehicle under Hire Purchase Act 1972
Hire Purchase Agreement owner, hirer and dealer for Purchase of Vehicle under Hire Purchase Act 1972
Hypothecation Agreement between Creditor and Borrower under sarfaesi act 2002
Loan Agreement format to lend money to borrower by Lender with or without interest
Loan Agreement format for Loan with Pledge of shares as security and with interest
Loan Agreement format with Surety and without security
Loan Agreement with Surety and Hypothecation of Property
Memorandum of Understanding between Lender and Borrower to give loan
Bond to issue succession certificate under Section 375 of Indian Succession Act 1925
Administration Bond under Section 291 of Indian Succession Act 1925
Bond to pay decreed amount in installments
Bond by Employee to Employer for not engaging himself with Competitor or pay damages
Agreement for design and development of a website by software company for a client
Confidential information and non disclosure agreement format
Contractor and Service Provider agreement format
Agreement to sell a Business including space
Office facility and Services Business Agreement
Loan agreement between Employer and Employee for loan to Staff
Canteen Agreement format between Company and contractor to provide food to staff
Agreement for Hostel Services between College and Hostel Service Provider
Memorandum of Understanding for Collection of Money from Defaulters
Appointment letter to appoint employee with confidentiality agreement
Consultant Appointment letter to appoint Professional Consultant on retainer ship
Agreement to appoint sole selling agent by Manufacturing Company